Group Contracts

Please review the Inn of the Governors’ Group Event policies and contract. Final contract details will be determined directly with the Sales Manager in discussion of your specific Event.

Group Rates
Room Rates are negotiated based on number of rooms needed, requested dates, F&B and/or Meeting room requirements, and hotel availability. A minimum of 10 guestrooms per night is required for contract consideration unless meeting needs apply. Rates are subject to the current tax rate, which may change at any time. All guestrooms offer the following complimentary amenities daily: Complimentary Parking, Full Breakfast Buffet, and Complimentary Tea & Sherry Service in the lobby. Additional person charges apply (after two per room): $15 per person, per night. Children 16 and under stay free when in the same room as their parent/guardian. Group room rates are meant to provide set rates for the ease and convenience of group participants. Occasionally there are independent rates lower than group rates. These rates are subject to change and typically apply to a limited number of rooms. For more information, please speak to the Sales Manager.

Guest Rooms
All guestrooms are non-smoking. Some rooms offer private balconies or a patio and may be available to those guests requesting smoking. No pets are allowed on premises with the exception of service animals. There is a $200 charge for smoking or pets in a guestroom

VIP & Complimentary Rooms
You may be offered VIP upgrade rooms at the same rate negotiated for your group, or complimentary guestrooms of the same type reserved for your party. If complimentary rooms are offered they are determined by the actualized percentage of room pick up for each contract.

Commission
Rates may be commissionable to Travel Agencies or Third Parties. Commission payments are made within 30 days of the group bill settlement. An IATA number is required for payment to Travel Agencies.

Check In/Out Time
Guests may check in after 4pm. Check out time is 12 noon. Early arrivals and late departures are subject to availability. Guaranteed early arrivals and late checkouts are subject to charge. Extended stays are based on hotel availability and prevailing room rates may apply.

Cut-off and Review Dates
A cut-off date will be determined for each contract. Any unused rooms in the group block after this date will be released for resale. Reservations after this date will be accepted based upon a rate and availability basis.

Guarantee Methods
When any group guarantees reservations, a deposit and/or credit card may be required. Credit options may also be available. If attendees are responsible for their own charges, a credit card will be required at the time of booking. Individuals wishing to cancel their reservation must do so prior to five days of their arrival date to avoid a charge. Pre-departures of the original confirmed departure date may result in additional charges.

Reservation Method
Reservations may be made via a rooming list or by individual call in. Room lists are generally due 30 days prior to the date of arrival. Individual reservations may be made through our reservations department at 1-800-234-4534. Reservations may also be made directly on the site with a special group booking code. Please specify this option during the contract process.

Amenity Delivery
Amenity deliveries are available for a charge. Tax and gratuities may be extra. In-house amenities are also available for sale. For further information on amenities please click the Amenities link in navigation bar at left.

Function Space
Function space rentals are negotiable based on guestroom and/or Food and Beverage needs. There is a minimum of 15 attendees required for catered events. Set up fees, tax, and gratuities may be extra.

Audio-Visual
Full Audio-Visual services are available through Santa Fe Audio Visual. Prices vary by service. Advance reservations may be required. For a listing of services, please see the Audio-Visual section.

Food & Beverage
Inn of the Governors is the only licensed authority to sell and serve alcoholic beverages and food for consumption on the premises. Therefore, food and/or liquor consumed on the premises must be purchased and served through the Inn. Additionally, due to state health regulations, no left-over banquet food may be taken off property.

All catering menu selections and prices are subject to change. Menus and pricing are guaranteed for ninety days from the receipt of the menus. The gratuity policy is discretionary in all Food and Beverage outlets of the Inn. All catering functions are subject to a taxable service charge.

Porterage
Porterage is available for a per-person round trip charge. Taxes and additional luggage storage fees may apply. Early or late arrivals in excess of one hour of the estimated time of arrival may incur additional charges.

Parking
On site secure self-parking is complimentary for all guests. Bus parking is complimentary and is located two blocks from the Inn.

Shipping and Handling
If it is necessary to ship materials to the Inn, each item must be properly packed and marked with the following: Organization name and contact, Date of the function, Name of the Inn contact (example, the Sales Manager on site).

Inn of the Governors reserves the right to refuse packages that appear damaged and, in any event, assumes no liability for the condition of the content of such packages. The Inn of the Governors will not accept responsibility for meeting materials delivered prior to three days before the function.

Master Account
A master account for food and beverage, sleeping room, and miscellaneous charges may be established with approval of a completed credit application form. The credit application is due along with the signed contract. If you need additional time, please speak with the Sales Manager.

Cancellation
In the unlikely event that any group cancels its meeting and/or guestrooms, the Inn of the Governors may be entitled to payment of cancellation fees. Individual reservations within the group room block will be subject to a five-day cancellation policy prior to the date of arrival to avoid charge.

Contract Obligations
Additional contractual obligations not listed here may be applicable. Please contact the Group Sales department at 505-954-0328 for further information.

Meeting Room Rates
Rates may be negotiated with purchase of guestrooms and/or F&B; there is a minimum of $400 in food and beverage to qualify for discounts on the meeting room rates without sleeping rooms.

  • Governors Room $200 minimum per day
  • Kiva Room $200 minimum per day
  • Mañana Room $200 minimum per day
  • Garden Patio $5,000 minimum per day (Restrictions Apply)
  • Mini-Suite $209–$359 per night (Day Use may be available)
  • Multiple Meeting Room or Break Out Room—Negotiable

 

Banquet Prices

  • Breakfast from $12 per person
  • Lunch from $15 per person
  • Dinner from $24 per person
  • Desserts from $3 per person at lunch and $5 per person at dinner
  • Hors d’oeuvre (priced by unit)
  • All Day Meeting Packages from $25 per person
  • A la Carte Breaks (priced by unit)
  • Reception Displays from $50
  • Cash Bar from $75
  • Hosted Bar from $75 plus consumption
  • Domestic Beer from $3.50 per bottle
  • Imported/Microbrew Beer from $4.50 per bottle
  • Wine from $6.50 per glass
  • Wine from $22 per bottle
  • Premium Drinks from $6 per drink
  • Champagne/Sparkling Wine (prices vary by bottle)

 

Business Services (Prices vary by service)

  • Copies
  • Faxes
  • Color Printing
  • Word Processing
  • Meeting room phone access
  • Audio Visual equipment
  • High Speed and Wireless Meeting Capabilities

 

Service Charges (Negotiable)

  • Taxes (Subject to Change)
  • Porterage
  • Luggage Storage
  • F&B Gratuities
  • Housekeeping Charge
  • Amenity Delivery
  • Special Orders
  • Late Check Out
  • Early Arrival
  • No Shows